Employee Written Warning Form Template

Handle sensitive issues with confidence and consistency. This ready-to-use Employee Written Warning Form Template helps you document performance or conduct concerns in a professional way that protects your business while supporting accountability and growth. Designed for managers and owners of small businesses, this template provides a clear structure for difficult conversations, ensuring your process is:

• Fair and consistent across all employees

• Professional and protective of your business

• Focused on clear expectations and corrective action

• Supportive of employee development and communication

Instead of scrambling to create documentation in a stressful moment, you’ll have a polished, reliable form that saves you time while reinforcing a consistent standard for your team.

✔ Instant download (Word + PDF format)
✔ Easy to customize with your business name and logo (Customization Guide included)
✔ Built around a standard progressive discipline system (adjustable for your needs)

Also available in the FOH Manager Success Toolkit, the Complete FOH Operations Pack, and the Employee Disciplinary Action Bundle (save when you buy as part of a bundle).

What’s included: You’ll receive both a fully editable Word file (to customize for your operation) and a PDF version for easy reference. The PDF shows the intended formatting and layout, while the Word file allows full customization. A Customization Guide with placeholder instructions, formatting tips, and notes on adapting discipline protocols is also included.