Employee Termination Letter Template

Handle employee terminations with professionalism, clarity, and respect. This ready-to-use Employee Termination Letter Template provides a structured, consistent way to document and communicate the end of employment. Designed for small business owners and managers, it helps you navigate one of the most difficult parts of leadership with confidence while protecting your business and maintaining dignity for all parties.

This template ensures your termination process is:

• Clear and consistent across all employees

• Professional and respectful in tone

• Documented for your business records

• Adaptable to align with your local employment laws

• Supportive of a fair and transparent process

Instead of scrambling to draft a letter during a stressful moment, you’ll have a polished, reliable template ready to go — saving time while reinforcing a professional standard for your business.

✔ Instant download (Word + PDF format)
✔ Easy to customize with your business name and logo (Customization Guide included)
✔ Includes optional Confidentiality & Non-Solicitation clause
✔ General-use framework adaptable to your region’s requirements

Also available in the Employee Disciplinary Action Bundle and the Complete Restaurant FOH Operations Pack (save when you buy as part of a bundle).

What’s included: You’ll receive both a fully editable Word file (to customize for your operation) and a PDF version for easy reference. The PDF shows the intended formatting and layout, while the Word file allows full customization. A Customization Guide with placeholder instructions, formatting tips, and notes on adapting the template to your local requirements is also included.